Practical Information A - Z


Should you need any help with your accommodation, please contact our secretariat at

Rooms at special conference rates are being held in hotels of different categories close to the venue. Participants are recommended to reserve the accommodation before July 25th, 2012. After this deadline requests will not be accepted. Hotel rooms are subject to availability and cannot be guaranteed.


Prague International airport handles flights from within Europe and from overseas. It is located 20 minutes by car from the conference venue. The airport is well served by public transportation – buses and taxis.

Letiště Praha - Ruzyně
160 08 Praha 6
Tel.: + 420 220 113 314, + 420 220 113 321
Fax: + 420 235 350 922


You will receive your personalised name badge at the registration. The name badge must be worn at all the time of conference. Only full participants may attend the session.


Prague is a city with a “mild continental climate”. The average temperature in August/September varies around 20°C. Umbrellas may be useful although the month usually shows more of the sunny side.

Conference language

The Conference language is English. No interpretation is provided.

Currency / Exchange

The Czech currency is called the Czech crown (CZK). Banknotes are circulated in values of 5 000, 2 000, 1 000, 500, 200, 100 and 50 crowns with coins valued as 50, 20, 10, 5, 2 and 1 crowns. Exchange offices are located throughout the city centre (exchange offices, banks, post offices). It is advised to exchange money in banks rather than in the highstreet exchange offices. For the current exchange rate please click here.


Electricity used in Czech Republic is 220 Volts / 50 Hz (type E French 2-pin electrical adapter plug and electrical outlet; identified by two round pins spaced 19mm apart with a hole for the socket's male grounding pin. Type E outlets will also accept Type C plugs and Type E plugs will also work in Type F outlets).

A transformer is necessary for your electrical or electronic equipment if using different voltage (ie. USA, Canada).


The Registration staff will be happy to help you with any questions you may have with regards to the Conference or any other matters. Do not hesitate to contact us at

Insurance and Liability

The Organizers do not accept liability for personal injury or loss or damage of private property of participants and accompanying persons either during or while travelling to the Conference. Participants are strongly recommended to seek insurance coverage for health and accident, lost luggage and trip cancellation.

Official letters of Invitation

Should you require an official letter of invitation to obtain your visa to enter the Czech Republic, please contact the Conference Secretariat. Please note, however, that the Organisers do not undertake any obligation to pay any expenses incurred by supplying these letters. Furthermore, for some countries, a confirmation of registration with payment may be required by the authorities.

Passports and Visas

Every person entering the Czech Republic should be in possession of a valid passport. Some countries require a visa. Please contact your nearest Czech Embassy or Consulate for further information or visit the website of Czech Ministry of Foreign Affairs List of countries with visa waiver regime with the Czech republic can be found here.

Visitors from non-EU Countries must possess a passport valid for at least a 3 month stay. Participants requiring a visa should apply immediately to a consular office or diplomatic mission of the Czech Republic in their country in order to avoid a delayed arrival to the Conference. Please note that the visa application procedure can take up to two months. It is not possible to obtain a visa at the Prague Airport.


When taking a taxi, make sure the taxi is equipped with a permanently installed yellow roof lamp with the TAXI sign in black letters. The registration number, company name and the price per kilometre and one-minute-waiting rate must be displayed on both front doors with the prices set on the meter inside the cab. Participants are reccommended to order a taxi with non-stop dispatching office where the information on fares is available in advance. AAA Taxi provides excellent service within Prague (phone No. 14014).

Time diference

The Czech Republic is in the Central European Time Zone. Central European Time (CET) is 1 hour ahead of Greenwich Mean Time (GMT+1). After last Sunday in March the time in the Czech Republic is shifted back by 1 hour to Central European Time and this lasts until the end of September.


Service is almost always included in hotel and restaurant bills. A further tip of a few coins is appropriate. Typically, the tipping in restaurants would be around 5-10%, tourist guide 10%.


The public transportation in Prague is very easy and efficient; the journey to the city centre from the Conference venue takes about 10 minutes - on line A, no transfers are needed (Mustek, Muzeum station).


The Prague Metro network consists of 3 lines designated by letters and differentiated in colour: A - green colour, B - yellow colour, C - red colour, with transfers possible at Museum station (lines A and C), Mustek station (lines A and B), Florenc station (lines B and C). Metro operates daily from 5:00 to 24:00.


Daytime operation is from 4:30 to 24:00. Night time operation is from 00:30 to 4:30 and is provided by tram numbers 51 to 58 with traffic intervals 30 minutes. The central transfer-station for night time lines is Lazarska stop. Tram schedules are located at individual stops.


The daytime and night time operation of buses is similar to tram operation. Night time service is provided by bus numbers 501 to 514. Bus schedules are located at individual stops.


Basic ticket 32,- CZK, Short-term ticket 24,- CZK.
The Basic ticket is valid for 90 minutes after marking. A short-term ticket is valid for 30 minutes after marking. See this link for full details on fares, fees and conditions.


More information about visas is available in the article about Passports and Visas.


Conference Secretariat:  Kurfürstenstraße 59 55118 Mainz/Germany | Phone: +49 6131 9769-0 | Fax: +49 6131 9769-69 | e-mail: |    Website:
Home | Sitemap |

Original Text: